2025 H1/H2 Section Conference

Registration

What does my conference registration fee include?

All conference materials, LFS activities noted in the schedule, and a banquet dinner meal.

How do I make sure I'm fully registered?

After submitting the conference registration form, you should receive an emailed copy of your submitted registration form. Make sure to bring your cash or check payment to the registration table at conference.

Is there a way to register my chapter as a whole?

Chapters will need to ask members to register individually. That way, we can ensure individual preferences are documented for each attendee.

Is there a way to pay for my chapter's registration fees as a whole?

Yes, we can accept cash or check payment from a chapter. Please provide a list of attendees included when providing payment.

How do I request a refund for registration if needed?

Refunds can be accepted before April 1. After that, we will be unable to refund any registration payments. Please reach out to the conference planning team to request a refund.

Who attends the section business meetings?

All brothers of Alpha Phi Omega are welcome to attend the section business meetings. All student (active and pledge) members and advisors are strongly encouraged to attend their section's business meeting to stay up to date on what's going on in their section! Voting delegates are required to attend the business meeting.

Conference Venue - Purdue University

Where do I park?

Grant Street Garage - 120 Grant St, West Lafayette, IN 47906

This is the closest parking to where the conference programming will be. Parking costs up to $10.

Wood Street Garage - 120 S Grant St, West Lafayette, IN 47906

Wood Street Garage is also close by and has free parking over the weekend.

Where is the conference taking place?

Most of the conference activities will be in Rawls Hall (100 S Grant St, West Lafayette, IN 47907).

The afternoon service project will be at Cary Camp (6286 State Road 26 East Lafayette, IN 47905).

The banquet will be held in Stewart Center (128 Memorial Mall Dr, West Lafayette, IN 47907).

Hotels

How do I book my hotel room for the conference?

You must book your hotel stay by contacting the hotel directly.

Schedule

When do we need to plan on arriving for the conference?

The conference will begin Saturday at 9:00 AM with registration opening up at 8:30 AM. A more detailed schedule will be available soon!

When does the conference end?

The banquet dinner will end around 7:30 PM on Saturday. Some chapters will stay overnight at the hotel that evening.

General Info

Is there a conference theme this year?

Yes! The theme this year is Centennial Sparks!

Do we need to wear dress clothes or pack a costume for banquet?

You can wear whatever you’re comfortable with to the banquet dinner/awards presentation. We recommend business casual, but please feel free to dress in theme!

Do we need to pack anything special? What do you bring to an APO conference?

You should pack clothes, toiletries, and snacks for a typical weekend trip. Usually, members use this opportunity to wear their letters or APO merch. Conference materials will be provided (folder, paper/pen, etc), but feel free to bring a notebook or laptop if desired. 

What meals do we need to plan for during a conference weekend?

The only meal that will be provided by the conference is at the banquet on Saturday evening. Light snacks and drinks may also be provided during fellowship activities but will not be substantial enough to replace a meal. Typically, attendees go out to lunch with other brothers from their chapter or with new friends during the break on Saturday.

Voting Delegates

When does my chapter need to elect our voting delegates for conferences?

This should take place before the early registration deadline. At the very latest, please register delegates by the week before conference. Be sure to follow your Chapter Bylaws if that election process is detailed.

When are the meetings that delegates need to attend?

Voting delegates need to attend the Awards meeting at lunch and Section Business Meeting for their section. Please see the conference schedule for details.

What do I need to prepare for the Awards meeting?

Nothing ahead of time! Your Section Chair will provide the list of awards and nomination letters for delegates to review & discuss during the meeting. Lunch will also be provided.

What do I need to prepare for the business meetings?

Nothing ahead of time! Your Section Chair will provide an agenda within a week of the conference for the section meetings. The purpose of the annual Section Business Meeting is to elect a Section Chair, approve the section’s budget, and vote on any policy revisions. There is also time for chapters to share announcements, if they'd like.

What if my chapter hasn't elected voting delegates in time?

Every chapter gets 2 votes at every section, region, and national conference. To ensure your chapter has a voice, at least one voting delegate must be selected by the chapter ahead of each conference. If an election hasn’t taken place yet, please reach out to your chapter president, advisor, and Section Chair ASAP. Chapter Bylaws and your voting delegate election process must be followed.

What if I can no longer attend or miss a meeting?

There unfortunately isn’t the option for last minute delegate substitutions once we get close to the conference weekend. You can notify your Section Chair ASAP to see if they can note your chapter as a single delegate/double vote.

I already registered, but now I've been elected as a voting delegate. How do I update my registration?

Simply send the conference planning team an email and we can update our registration list.