2026 H4/H6 Section Conference

Registration

What does my conference registration fee include?

Conference materials, gifts/merchandise, LFS activities, and a banquet dinner meal.

How do I make sure I'm fully registered?

After submitting the conference registration form, you will also need to submit payment via an upcoming payment portal.

Is there a way to register my chapter as a whole?

Chapters will need to ask members to register individually. That way, we can ensure individual preferences are documented for each attendee.

Is there a way to pay for my chapter's registration fees as a whole?

Yes, you can submit payment via payment portal for any size group. Please forward the receipt and a list of members that are covered in your single payment via email to the conference planning team. We will document everyone as paid.

Is there a cash or check option?

Yes we can accept cash or check payments - please reach out to the conference planning team and we will provide instructions.

How do I request a refund for registration if needed?

Refunds can be accepted before March 27th. After that, we will be unable to refund any registration payments. Please reach out to the conference planning team to request a refund.

Conference Venue - Ohio University Lancaster

[parking info coming soon]

Hotels

How do I book my hotel room for the conference?

Hotel block info coming soon.

Schedule

When do we need to plan on arriving for the conference?

Conferences will begin Friday evening at 7:00PM. Since folks will be traveling from out of town, we typically host relaxed fellowship activities throughout the evening so you can join at any time! Fellowship will run through 10:00PM.

For brothers joining us on Saturday, Opening Ceremonies is at  9:00 AM, with registration opening at 8:30 AM.

When does the conference end?

The banquet dinner will end around 9PM on Saturday.

General Info

Is there a conference theme this year?

Yes! The theme is "Enchanted Garden".

Do we need to wear dress clothes or pack a costume for banquet?

You can wear whatever you’re comfortable with to the banquet dinner/awards presentation. We recommend business casual, but please feel free to dress in theme!

Do we need to pack anything special? What do you bring to an APO conference?

You should pack clothes, toiletries, and snacks for a typical weekend trip. Usually, members use this opportunity to wear their letters or APO merch. Conference materials will be provided (folder, paper/pen, etc), but feel free to bring a notebook or laptop if desired. 

What meals do we need to plan for during a conference weekend?

The only meal that will be provided by the conference is at the banquet on Saturday evening. Light snacks and drinks may also be provided during fellowship activities but will not be substantial enough to replace a meal. Typically, attendees go out to lunch with other brothers from their chapter or with new friends during the break on Saturday.

Voting Delegates

When does my chapter need to elect our voting delegates for conferences?

This should take place before the early registration deadline. At the very latest, please register delegates by the week before conference. Be sure to follow your Chapter Bylaws if that election process is detailed.

When are the meetings that delegates need to attend?

Voting delegates need to attend the Awards meeting and Section Business Meeting for their section. Please see the conference schedule for details.

What do I need to prepare for the Awards meeting?

Nothing ahead of time! Your Section Chair will provide the list of awards and nomination letters for delegates to review & discuss during the meeting.

What do I need to prepare for the business meetings?

Nothing ahead of time! Your Section Chair will provide an agenda within a week of the conference for the section meetings. The Section Business Meeting’s priority is electing a Section Chair annually, approving the section’s budget, and any policy revisions.

What if my chapter hasn't elected voting delegates in time?

Every chapter gets 2 votes at every section, region, and national conference. To ensure your chapter has a voice, at least one voting delegate must be selected by the chapter ahead of each conference. If an election hasn’t taken place yet, please reach out to your chapter president, advisor, and Section Chair ASAP. Chapter Bylaws and your voting delegate election process must be followed.

What if I can no longer attend or miss a meeting?

There unfortunately isn’t the option for last minute delegate substitutions once we get close to the conference weekend. You can notify your Section Chair ASAP to see if they can note your chapter as a single delegate/double vote.

I already registered, but now I've been elected as a voting delegate. How do I update my registration?

Simply send the conference planning team an email and we can update our registration list.